A leave of absence must be requested in a written petition. Application form may be downloaded here for approval of the Dean. The petition must state the reason for which the leave is desired and must specify the period of the leave, which must not exceed one (1) academic year but may be renewed for at most another year. When not taken in two (2) successive years, the aggregate leave of absence should not exceed two (2) years.

For leave of absence availed during the second half of the semester, the faculty members concerned shall be required to indicate the class standing of the student (passing or failing) at the time of the application for the leave. No application for leave of absence shall be approved without indicating the class standing by the instructors concerned. This, however, should not be entered in the official Report of Grades. No leave of absence shall be granted during the semester within two (2) weeks before the last day of classes.

If a student who withdraws after 3/4 of the total number of hours prescribed for a course has already lapsed, the instructors may submit a grade of "5" if the class standing of the student up to the time of the withdrawal is below "3".

Students who withdraw from a college or school without formal leave of absence shall have their registration privileges curtailed or entirely withdrawn.

Students who need to go on leave of absence beyond the allowable period of two (2) years shall apply for an honorable dismissal without prejudice to readmission. Students who fail to apply for an honorable dismissal beyond one (1) year shall have their registration privileges permanently withdrawn.

Rejoining students (those not enrolled during the immediately preceding semester, excluding summer session) should first request for readmission from the Dean of their College where they were last enrolled before getting their enrollment permit. Please click on this link to see the flowchart.

The authority to approve readmission from AWOL is delegated to the University Registrar while readmission of permanently disqualified (PDQ) students is delegated to the VCAA. A student applying for readmission from AWOL must pay a readmission fee. Please click on the link to download the application form for Readmission from AWOL.

Write a signed promissory letter addressed to the University Registrar. Send a scanned or photographed copy of the signed document to records.our.upvisayas@up.edu.ph. In this letter, specify the accountability, current status, steps taken, and the anticipated submission date.

Copy Address
NILO C. ARANETA
University Registrar
Office of the University Registrar
New Admin Building
UP Visayas
Mat-y Pob., Miagao 5023, Iloilo

Direct line: 033 315 8556
Tel.No.: (033) 315-9631 / 315-9632 and local numbers 191-192
Mobile No. (Calls Only): Smart/TNT: 09854345235; Globe: 09453446794

The promissory is subject for the approval of the University Registrar.

Please send an email requesting for your login information to CRSIS at crs.upvisayas@up.edu.ph using your UP mail or the email linked to your CRSIS account. Specify that you forgot your correct login information, then include in your email your full name and student number (if student).

To request access to CRS, please send an email to crs.upvisayas@up.edu.ph using your UP mail or the email associated with your CRSIS account. In your email, specify that your login account has expired. Be sure to include your full name and attach your Form 5 if you are a student, or your NOA if you are faculty or staff.

For any inquiries related to enrollment, please contact the Office of the College Secretary (OCS) or the Graduate School Office (GSO). Additionally, coordinate with your adviser. You may reach your respective OCS via the following email addresses:

CFOS

cfos-sec.upvisayas@up.edu.ph

CAS

cas-sec.upvisayas@up.edu.ph

CM

cm-sec.upvisayas@up.edu.ph

SOTECH

sotech-sec.upvisayas@up.edu.ph

GSO

gs-secretary.upvisayas@up.edu.ph

For further guidance, please click the following links to view the enrollment flowchart: Undergraduate and Graduate.

You can only access the Google Form using your @up email address. Once you submit your response, a copy will be sent to your email, confirming that your UP RFID application has been successfully submitted. You may access the google form through this link: https://bit/ly/UPRFID

Please email the Digital Innovation Center (DIC) at disp.upvisayas@up.edu.ph to apply for your UP mail.

First time application for the new UP RFID is free. Succeeding application is P130.

You may check the status of your ID here: https://bit.ly/UPRFID_Status. All applications are being sent to Maya for printing. The processing time for the UP RFID may take up to 20 working days, as Maya is an external unit. Once we receive the printed IDs, we will update the list. Only IDs that are available for claiming will be included in this list.

You can claim your ID at the Office of the College Secretary of your respective colleges or at the Graduate School Office. Please coordinate with them regarding claiming of your UP RFID.

Yes, your representative can claim your UP RFID. They must present an authorization letter from you along with a copy of your Form 5.

Yes, you will need to provide an affidavit of loss and pay the ID fee of P130 at the Cash Office. These documents should be uploaded in the Google Form.